Your Privacy is Important
SEMPAC Website Privacy Policy
Effective November 2020
What This Policy Covers:
In this Privacy Policy (“Statement” or “Policy”), SEMPAC of Oregon Inc. [hereinafter referred to as “SEMPAC”], provides information about how we collect, use, and transfer personally identifiable data from you, a website visitor, through www.sempac.com and other websites that we operate and on which we post a direct link to this Statement, including any data you may provide when you subscribe to SEMPAC’s newsletter, purchase a product or service, or download documents. SEMPAC is committed to the privacy of its customers. This Privacy Policy describes the information collected through our websites and employees. We believe that knowledge is the key to monitoring and protecting how your information is used on the Internet.
SEMPAC processes Personal Data fairly, lawfully, and in accordance with applicable laws, including, the EU General Data Protection Regulation (“GDPR”), and the California Consumer Privacy Act (“CCPA”). “Personal Data” means individually identifiable information about you collected or otherwise is received by SEMPAC. If the GDPR is applicable to our processing of your Personal Data, personal data means any information relating to an identified or identifiable natural person.
What This Policy Covers:
In this Privacy Policy (“Statement” or “Policy”), SEMPAC of Oregon Inc. [hereinafter referred to as “SEMPAC”], provides information about how we collect, use, and transfer personally identifiable data from you, a website visitor, through www.sempac.com and other websites that we operate and on which we post a direct link to this Statement, including any data you may provide when you subscribe to SEMPAC’s newsletter, purchase a product or service, or download documents. SEMPAC is committed to the privacy of its customers. This Privacy Policy describes the information collected through our websites and employees. We believe that knowledge is the key to monitoring and protecting how your information is used on the Internet.
SEMPAC processes Personal Data fairly, lawfully, and in accordance with applicable laws, including, the EU General Data Protection Regulation (“GDPR”), and the California Consumer Privacy Act (“CCPA”). “Personal Data” means individually identifiable information about you collected or otherwise is received by SEMPAC. If the GDPR is applicable to our processing of your Personal Data, personal data means any information relating to an identified or identifiable natural person.
Types of Data We Collect:
Through the Site, we receive data that you actively submit as well as data that we track (“Types of Data Collected”):
- Identity Data includes first name, last name, username or similar identifier and job title..
- Business Data included Business/Company/Organization name, Industry, common carrier account numbers and VAT Registration..
- Contact Data includes billing address, delivery address, email address and telephone numbers..
- Transaction Data includes details about quotations, invoices, payments from you and other details of products and services you have purchased from us..
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website..
- Profile Data includes your username and password, quotations, purchases or orders made by you, your interests, preferences, download documents, feedback and survey responses..
- Usage Data includes information about how you use our website, products and services..
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences, unless for a candidate for employment and consent has been given.
How We Collect Your Data:
Actively Submitted Data: When you request information, respond to an online survey or otherwise actively send us data, we usually collect data such as your name, email address(es), mailing address(es), telephone number(s), and certain information related to the business you represent. In each such instance, you will know what data we collect through the Site, because you actively submit it.
Passively Tracked Data: When you visit the Site, we also passively track information on your computer and Internet connection, such as the IP address of your computer and/or Internet service provider, the date and time you access our websites, the Internet address of websites from which you link to our Site, the computer technology you are using and your movements and preferences on our Site. We use technology that many other websites employ, including, without limitation, “cookies” or small data files stored on your computer’s hard drive, to collect information such as the aforementioned. In some instances, we also use cookies to collect information in connection with future visits from that Site, to recognize you as a previous visitor and to track your activity on the Site. You do not need to have cookies turned on to visit our Site. You can refuse cookies by turning them off on your browser.
Combinations: Unless you also actively submit personal information such as your name or address, passively tracked data does not typically allow us to identify you personally, but will qualify as personal data. To the extent permitted by applicable law, we combine passively tracked data with personal data that you actively submit.
How We Use Your Data:
We have set out below a description of all the ways we anticipate using your collect and use personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. We do not sell users’ Personal Data and have not done so in the past 12 months.
We collect passively tracked data primarily for purposes of administering, protecting and improving our Site and our systems, to better understand the preferences of our Site visitors, to identify server problems, to compile aggregated statistics about Site usage, and to help personalize your experience of our Site. We collect actively submitted data primarily for two purposes: First, for the purpose for which you originally sent us the data, such as providing a quotation for products or services, to allow you to download technical specifications or technical briefs, order acknowledgement, shipping notifications, invoices, Payment Details and replying to emails from you. Second, for purposes of informing you about products and services. You can opt out of receiving marketing emails as explained below.
If you do not provide us with your Personal Data we will not be able to complete your request or order, subscribe you to our newsletter, or potentially comply with contractual obligations.
Marketing:
We provide you with choices regarding certain personal data uses, particularly around marketing and advertising. Some of the marketing purposes include newsletters or similar information on our products or services.
You will receive marketing communications from us if you have requested information from us, purchased goods or services from us, if you have not opted out of receiving that marketing. We will obtain opt-in consent, to the extent legally required.
Do We Share Your Data?
SEMPAC does not sell its customer information lists to any third parties. In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.
We may sometimes contract with third parties to supply services to you on Our behalf. These may include payment processing and delivery of goods. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
Cookies:
SEMPAC uses cookies and similar technologies to manage our relationship with you. Some of these cookies are used for purposes of website administration, such as maintaining your log-in or your preferences. Some of these cookies are used to keep track of your navigation through our site and for analysis and statistical purposes. Finally, some of these cookies are used to observe your navigation across other sites in order to better match your interests to SEMPAC’s products and services.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, can be found in the support for cookies in your internet browser. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
Change of Purpose and Further Processing:
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your Personal Data for an unrelated purpose, to the extent legally required, we will notify you and we will explain the legal basis that allows us to do so.
Please note that we may process your Personal Data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Where We Store and Process Data:
We keep data in Oregon and on secure data servers in the United States.
Privacy Policies of Other Website:
The SEMPAC website may contain links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy. SEMPAC is not responsible for the accuracy or content of information contained on these sites.
Disclosures of Personal Information:
SEMPAC is not in the business of selling or renting your information to telemarketers and do not share your Personal Data with others, except as follows:
- We may share your information as required by law or in the interest of protecting or exercising our or others’ legal rights, e.g., without limitation, in connection with requests from law enforcement officials and in connection with court proceedings.
- We may share or transfer your information in connection with a prospective or actual sale, merger, transfer or other reorganization of all or parts of our business.
- Also, we reserve the right to fully use and disclose any information collected via the Site that does not qualify as Personal Data.
Opt-Out:
To opt-out of receiving further marketing emails or to unsubscribe from newsletters, please contact Webmaster at webmaster@sempac.com. Where you opt out of receiving marketing messages, this will not apply to personal data provided to us as a result of registering an account, requesting a quotation, a product and/or service purchase, technical support requests or other transactions.
Your Rights:
You may have certain rights pertaining to your Personal Data, which may include access, rectification, erasure, restriction, objection, and data portability. Below we set out your rights under the GDPR for European Economic Area (EEA) Residents (as well as CCPA for California residents designated below) in more detail. These rights are not absolute and are limited by applicable law. California residents may authorize an agent to make a request on your behalf under CCPA.
If you wish to exercise any of these rights, please send an email to dataprivacy@sempac.com. We will endeavor to respond to your request within one month, but have the right to extend this period by two months if the request is particularly complex or if you submit a large number of requests. If we extend the response period, we will let you know within one month from your request.
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- Access (CCPA): you are entitled to ask us if we are processing your Personal Data and, if we are, you can request access to your personal information (commonly known as a “data subject access request”).You may also request information about how we collect, use, and disclose Personal Data. This enables you to receive a copy of the Personal Data we hold about you and to check that we are lawfully processing it. Please note that to help protect your privacy and maintain security, we will take steps to verify your identity before granting you access to the information.
- Erasure (CCPA): you are entitled to ask us to delete or remove Personal Data in certain circumstances. It may not always be possible for you to use this right if, for example, if it is still necessary for us to perform under an agreement we have with you or we need to keep the information by law or because of a legal dispute.
- Restriction: you are entitled to ask us to suspend the processing of certain of your Personal Data, for example if you want us to establish its accuracy or the reason for processing it.
- Portability (CCPA): you may request the transfer of certain of your Personal Data to another party. To help with that you have a right to ask that we provide your information in an easily readable format to you or another company.
- Objection: where we are processing your Personal Data based on a legitimate interest (or those of a third party) you may object to processing on this ground. However, we may be entitled to continue processing your information based on our legitimate interests.
- Withdraw consent: where we are processing your Personal Data on the legal basis of consent, you may withdraw your consent at any time by sending an email to dataprivacy@sempac.com. If you no longer want to receive direct marketing communications you can also click the unsubscribe link included in each email we send you.
- Non-Discrimination (CCPA): We will not discriminate against you for exercising any of your data privacy rights under the GDPR, CCPA, or other data privacy laws. In response to an exercise of data privacy rights, we will not:
- Deny you goods or services.
- Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
- Provide you a different level or quality of goods or services.
- Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.
What We May Need from You Where Exercising Your Rights:
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. Information received from you for verification purposes will only be used to verify your identity. In certain circumstances, we may request a copy of your government identification to assist us in verifying your identity. We may also contact you to ask you for further information in relation to your request to speed up our response.
Complaints:
If you have a complaint about the way we process your Personal Data, we request that you contact us at dataprivacy@sempac.com to allow us to solve the complaint. However, you also have the right to file a complaint with the supervisory authority in the EU Member State where you live or work in which the alleged infringement regarding the processing of your Personal Data took place. If so contact the supervisory authorities in your country of residence.
Security:
Transmissions of data over the Internet are never 100% secure or error-free. However, we have put in place reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
You should also safeguard any password and User ID you use to access the Site and notify Webmaster at webmaster@sempac.com if you suspect that this password or User ID has been compromised. You are solely responsible for any unauthorized use of the Site conducted via your password and User ID.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Data Retention:
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are set forth above.
Effective Date Policy or Amendments
This Statement is effective as November 1, 2020. We reserve the right to change this Statement from time to time and in our sole discretion. We reserve the right to change, modify, add or remove portions of this Statement at any time, but will actively alert you that changes have been made. When you visit the Site, you are accepting the current version of this Statement as posted on the Site at that time. We also recommend that users revisit this Statement on occasion to learn of any changes.
How to Contact Us:
Our contact information is provided below:
Email: dataprivacy@sempac.com
Address: SEMPAC of Oregon Inc.
9640 SW Sunshine Ct, Suite 800
Beaverton, OR 97005, United States
Phone Number: +1 (503) 673-3650
The Policy was last updated in November 2020.